Protime, a proud member of the SD Worx group, has become a successful European provider of HR software solutions and related services for Workforce management, Time & Attendance, Access and Planning. With its solutions and expertise, Protime helps companies deal with time in a more efficient and valuable way.

'Make time valuable' is our vision, and we make it happen everyday thanks to our 560 committed employees across Europe.

What will you do as a Sales Admin Support?

As a Sales Admin Support, you are part of the Belgian LE Sales team. From our office in Barcelona, you support the Belgian sales organization by relieving administrative workload and helping to optimize commercial processes.

This is a brand-new role within the team, which means you’ll help shape it from the ground up. You’ll start by diving into the operational reality: gaining insight into administrative processes, identifying inefficiencies, and proposing improvements. You create alignment with internal stakeholders and engage colleagues to drive change based on shared insights. You act as a bridge between sales, business support and business improvement, ensuring smooth collaboration and clear communication across teams.

We’re looking for someone with strong administrative skills who’s ready to take things a step further, someone who doesn’t just complete tasks, but reflects on them: “Is there a smarter way to do this? Can we simplify or improve this process?”. You think critically, spot inefficiencies, and help shape better ways of working.

Your responsibilities

• Internal coordination & communication: Align regularly with order teams and sales, identify bottlenecks, and act as SPOC for Salesforce process changes.
• Orders & contract management: Manage PO numbers, contracts, and related documentation, including MSA agreements and addenda.
• Invoicing & Salesforce migration: Follow up on invoicing issues linked to system migration and collaborate with finance to resolve and document recurring problems.
• Quotes & opportunity management: Create and follow up on quotes and opportunities for various business cases.
• User management: Add and deactivate users, optimize license usage, and communicate changes to clients.
• Master data management: Clean and maintain master data, working closely with BI and order teams to improve data quality.

Your mindset and skills to start at Protime

• You are excited to become a part of our growing international team, to become an expert in our processes and provide our internal stakeholders with top-notch support.
• We will teach you everything you need to know about our tools and systems, but it is necessary that you have an affinity for administration and process thinking. You don’t just execute tasks, but you reflect on them, challenge inefficiencies, and look for smarter ways of working.
• You have a passion for internal service and a strong ability to balance stakeholder needs and business priorities.
• You’re comfortable working in a dynamic, international environment where not everything is set in stone.
• You are analytical, proactive and self-organized. You take ownership, show initiative and collaborate easily across teams.
• You communicate clearly and confidently with stakeholders at different levels.
• You speak Dutch & English fluently. Knowledge of French is a plus.

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💜 Why choose Protime?

• Become part of an innovative and challenging international company where personal and professional development are key. All this within a pleasant working atmosphere with room for team building and fun.
• A people focused culture of continuous learning and coaching. You can make a huge impact and grow with the company.
• A dynamic environment: flexible working hours and working from home – everything is negotiable.
• Learning opportunities: through an individual development plan and professional training
• Career growth: whether you want to become more of an expert in your field our you want to expand your knowledge more horizontally, there is always room to grow within Protime.
• We encourage initiative, ownership and creativity in tackling challenges.
• You will never, ever come home and say you had “just another day at the office”. Innovation never stands still. Every day offers a different challenge.
• And of course, we also offer an attractive and competitive salary with fringe benefits.

From many places, we work as one, moving from better to best together.

SD Worx Group lives diversity in the workplace. Diversity provides inspiration and innovation in our company. We particularly welcome applications from qualified talent, regardless of origin, nationality, gender, skin colour, ethnic and social background, religion, age, disability, sexual orientation and stage of life.