Do you enjoy being the first point of contact point for office related topics and ensuring a great office atmosphere? Do you get energy in enabling colleagues to focus on their jobs to provide excellent service to our customers?

Role overview

As Office Assistant located in our Sundbyberg office, you will play a key role in supporting smooth day-to-day operations of SD Worx Sweden. The role requires a proactive, flexible, committed, highly organized and detail-oriented individual who has excellent communication, collaboration and interpersonal skills. Our ideal candidate is positive and positive and a self-starter with genuine passion for delivering exceptional service to different stakeholders in our dynamic environment.

Your responsibilities:

• Be the main contact person for facilities and office related topics; handle and coordinate different kinds of office related activities in collaboration with internal and external stakeholders.
• As office assistant you have a key role in ensuring that all the Swedish offices are welcoming places both for SD Worx colleagues as well as for external visitors.
• Sweden have 2 large offices, Sundbyberg and Norrköping, where Norrköping together with the facility team in UK will start a larger project in June that will be carried out throught the autumn 2025. Excellent project management skills will be needed. Except for the 2 larger sites Sweden has 3 smaller offices.
• Support management team in arranging different kind of events and meetings, upcoming is the 80 years anniversary and the large customer event in November for 150 customers.
• Support our People team with various administrative tasks concerning e.g. onboarding, offboarding and administering employee benefits
• Working as a point of contact for Sweden when working with all other Office Managers /EAs in the Group. Managing meetings, bookings and synchronizing calendars for Market Team.
• Other administrative tasks depending on business needs

What we are looking for:

• Experience from assistant type of tasks
• Positive, proactive and customer focused team player with excellent communication and collaboration skills
• Strong planning and organizational skills with attention to detail, can-do attitude and ability to get things done
• Flexibility and resilience to handle a variety of tasks, balancing multiple tasks and priorities
• Present at the office at least 3 days a week.

• Motivation and ability to add value to different stakeholders by understanding and meeting their needs.

• Desire to learn new things and share own knowledge to others
• Good IT skills e.g. in MS office tools
• Excellent Swedish and fluent English skills both verbally and in writing
• Willingness to work from our Sundbyberg office

This position is a temporary cover for our current Office Assistant, who will be leaving to attend university.

About SD Worx :

SD Worx is a leading European provider of Payroll & HR services with global reach. We have offices in Europe and an office in Mauritius. Our goal? We bring people solutions to life. So, companies of any size can turn Human Resources into a source of value for the business and the people in it. Our people solutions span the entire employee journey, from getting people paid to attracting, rewarding, and developing talent. Are you ready to join us?

What do we have to offer?

• An attractive salary based on your experience and achievement.
• A dynamic environment
• Learning opportunities: through an individual development plan and professional training
• Career growth: whether you want to become more of an expert in your field our you want to expand your knowledge more horizontally, there is always room to grow within SD Worx!
  

From many places, we work as one, moving from better to best together.

SD Worx lives diversity in the workplace. Diversity provides inspiration and innovation in our company. We particularly welcome applications from qualified talent, regardless of origin, nationality, gender, skin colour, ethnic and social background, religion, age, disability, sexual orientation and stage of life.